How to Run a Board Meeting Well

If board meetings are managed correctly, they are essential to moving your business toward its goals. Running a board meeting has its own set of challenges. It’s crucial to plan ahead and set realistic time limits for each agenda item.

Call your board meetings to order. This is an easy method to ensure that everyone is in attendance and that the meeting has a majority (which can vary depending on the size of your board).

Facilitate the conversation to ensure that all directors get equal time on air. This is particularly important when discussing complicated or controversial issues. A handful or a few people dominating the conversation stifles the diversity of voices and may result in rushed decisions that lack board buy-in.

Establish a clear decision-making process beforehand, including how the board will consider the pros and cons of each option. This will keep the discussion focused and productive. If you’re not able to reach a consensus, use a voting method such as a majority vote.

It’s a good idea, also, to establish specific actions items. These are the specific responsibilities that result from the discussions and decisions taken during the meeting, like sourcing information for an ongoing project or determining new steps to implement an innovative strategy. The fact that you finish on time will show respect to your directors valuable time and shows that you have the ability to achieve what you required to achieve.

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