Top Data Room Providers

Picking the right virtual information room (VDR) service is essential to success in M&A, due diligence, or other business transactions. You should look for an easy-to-use interface, particularly for beginners, as well as training or support.

Some VDR providers have analytics features which allow admins to track the amount of time users spend on a document page. This is important since it deters users from leaking information, and it also helps the admin track who is most interested in a possible deal.

A good VDR should have an easy interface and be simple to use by both the entry-level accountant as well as the CFO. Ideally, the interface should be able to be customized and offer online data room providers a variety of deployment options. It should also feature an overview of recent notifications and activities. It should be possible to have a separate space for each project, allowing different levels of access and documents to be uploaded.

The most important element of any online data space is security. Look for providers that provide secure online repository sites (including two-step authentication) advanced encryption of files (including geographically distributed data centers and backup electricity), and disaster recovery, which includes geographically dispersed data centers and backup power. Look for certifications such as ISO 27001 and HITRUST. These demonstrate compliance with strict standards for managing data.